In the context of increasingly developing free trade, leveraging tariff preferences from trade agreements is a crucial factor helping Vietnamese exporting enterprises compete in the international market.
One of the important documents to enjoy tax incentives when exporting to South Korea is the C/O Form KV. So, what is C/O Form KV, what documents are included in the application, and what is the implementation process? Let Trường Thành Logistics, a professional logistics service provider, explore the details to help businesses optimize their import-export operations!
What is C/O Form KV?
C/O (Certificate of Origin) is an important document in import-export, confirming that goods are produced in a specific country or territory. C/O Form KV (also known as C/O Form VK) is a certificate of origin form specifically for goods exported from Vietnam to South Korea, under the framework of the Vietnam-Korea Free Trade Agreement (VKFTA).
C/O Form KV helps Vietnamese enterprises enjoy import tax incentives in South Korea while ensuring that goods meet the rules of origin as regulated. This C/O form must be completed in English, printed by a printer or typewriter, and comply with the regulations in Circular No. 40/2015/TT-BCT dated November 18, 2015, of the Ministry of Industry and Trade.
At Trường Thành Logistics, we support businesses in preparing and submitting applications for C/O Form KV accurately and quickly, helping to optimize the export process and maximize the benefits from VKFTA.
The Role of C/O Form KV in Import-Export
C/O Form KV is not only a legal document but also brings many practical benefits:
+ Enjoy Tariff Preferences: Reduce or exempt import duties in South Korea according to the provisions of VKFTA.
+ Confirm Origin of Goods: Prove that the goods originate from Vietnam, meeting the rules of origin of the agreement.
+ Increase Competitiveness: Help businesses reduce costs and enhance their competitiveness in the South Korean market.
+ Meet Customs Requirements: Ensure smooth customs clearance, avoiding legal risks or late penalties.
Documents Required for C/O Form KV Application
To apply for C/O Form KV, businesses need to prepare a complete and valid set of documents as required. Below are the necessary documents:
+ Application Form for C/O Form KV: Use the prescribed form, fill in all information completely, and sign for confirmation.
+ Export Documents: Including:
– Export Customs Declaration (certified copy).
– Commercial Invoice.
– Bill of Lading/Airway Bill.
– Export License (if the goods are under special management).
+ Documents Proving Origin: Including:
– Material Declaration Form (according to the template).
– Import or Purchase Invoices of Raw Materials (invoices, contracts).
– Customs Norms (if any).
– Inspection/Superintendence Certificate from a specialized agency (if any).
– Brief Production Process (if necessary).
Trường Thành Logistics provides consulting and support services for preparing C/O Form KV application documents, ensuring they are complete, accurate, and comply with the requirements of the issuing authority.
Process for Applying for C/O Form KV
The process for applying for C/O Form KV is carried out in the following steps:
1. Submit Application:
+ Businesses register as traders for the first time through the electronic Certificate of Origin Management and Issuance System (eCoSys) at https://ecosys.gov.vn/, attaching the C/O application documents.
+ Alternatively, applications can be submitted directly or sent by post to the headquarters of the C/O issuing organization (Department of Import-Export Management or Industrial Zone Management Board).
2. Document Check: The C/O issuing organization checks the validity of the documents and notifies the result.
+ If the documents are valid, the notification specifies the C/O collection time.
+ If documents are missing, a request for supplementation is made (clearly stating the type of document).
+ If there are errors, a request for information review or inspection at the production facility is made (according to Clause 1, Article 28, Decree 31/2018/ND-CP).
+ Refusal to issue if the documents are invalid, incorrect, or the goods do not meet the rules of origin.
4. Processing and Data Entry: The officer checks the documents, enters data into the system, and submits it to the authorized person for approval.
5. Issue C/O: The authorized person signs and approves, affixes the seal, and records it in the logbook.
6. Return C/O: The business receives the C/O at the headquarters or via the eCoSys system.
+ Processing Time: According to Circular 06/2011/TT-BCT, C/O Form KV is issued within 3 working days from the date of submitting a valid application.
Trường Thành Logistics supports businesses in tracking and coordinating with the C/O issuing authority, ensuring a fast and smooth process, avoiding delays.
Authority Issuing C/O Form KV
According to Appendix IX of Circular 40/2015/TT-BCT, the authorities competent to issue C/O Form KV include:
+ Departments of Import-Export Management of the Ministry of Industry and Trade in various regions (Hanoi, Ho Chi Minh City, Da Nang, etc.).
+ Management Boards of Industrial and Export Processing Zones (e.g., Hanoi, Bac Ninh).
Businesses need to submit applications to the appropriate authority based on their business registration location. Trường Thành Logistics advises on the most convenient submission location, helping to save time and costs.
Instructions for C/O Form KV Verification
To check the validity of C/O Form KV, businesses can verify it based on the issuing source:
1. C/O issued by the Korea Chamber of Commerce and Industry (Korcham):
+ Visit: https://cert.korcham.net/search/index.htm
+ Enter Information: Year of Issuance/Certification, Reference No, Reference Code.
2. C/O issued by Korea Customs Service:
+ Visit: https://www.customs.go.kr/kcs/co/co.do
+ Enter Information: Reference No, Reference Code, then select “Check it out”.
Trường Thành Logistics supports the verification of C/O Form KV, ensuring the documents are valid for customs clearance in South Korea.
Answering Common Questions about C/O Form KV
1. When to submit C/O Form KV?
+ For paper customs declarations: Submit the original C/O at the time of declaration registration.
+ For electronic declarations: Submit the original as soon as the customs dossier is submitted.
2. Points to note when declaring information?
+ Declare in detail: Origin criteria, quantity, value (if required), and HS code (Harmonized System).
+ Ensure information is consistent with export documents (invoice, bill of lading).
3. C/O without the exporter’s signature? From January 1, 2014, C/O Form KV issued by Korean authorities may have an electronic signature printed in box 11. If there is no signature, the C/O will be rejected according to regulations.
4. C/O is lost, misplaced, or damaged?
+ Businesses can apply for a certified true copy with the words “CERTIFIED TRUE COPY” in box 12.
+ A request form must be submitted, along with the export documents kept by the issuing authority.
+ The certified copy is issued within 1 year from the date of issuance of the original.
Why Choose Trường Thành Logistics for C/O Form KV Services?
+ Professional and Dedicated: Over 10 years of experience in logistics and import-export, with in-depth knowledge of the C/O Form KV application process.
+ Comprehensive Support: From consultation and document preparation to submission and tracking of the C/O issuance process, we ensure speed and accuracy.
+ Extensive Network: Coordination with C/O issuing authorities and international partners, helping businesses achieve smooth customs clearance.
+ Transparent Costs: Clear cost consultation with no hidden fees.
+ 24/7 Support: A team of experts ready to answer all questions and handle issues promptly.
Let Trường Thành Logistics be your trusted partner in obtaining C/O Form KV and other professional import-export services. Contact us now for a free consultation and optimize your export process to South Korea.
For assistance with import and export information, international freight, sea transport or import entrustment, please contact Truong Thanh Logistics at the address:
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