Quang Ninh, with its strategic geographical location bordering China and its modern seaport system, serves as a crucial international trade gateway for Vietnam. In 2024, import and export turnover through Quang Ninh reached over $12 billion, with the Mong Cai border gate contributing nearly $2.1 billion (according to Quang Ninh Newspaper).
To ensure quick and compliant customs clearance of goods, customs declaration services in Quang Ninh play a pivotal role, helping businesses save time, costs, and avoid legal risks. From preparing documents and transmitting electronic declarations to handling complex procedures at customs branches like Mong Cai, Cai Lan, or Bac Phong Sinh, a professional logistics partner will help businesses optimize the process.
This article will provide detailed information about customs declaration services in Quang Ninh, the implementation process, and a list of customs branches that handle customs declarations in the province.
1. The Importance of Customs Declaration Services in Quang Ninh
In the context of global economic integration and Free Trade Agreements (FTAs) opening up significant opportunities for import and export, Quang Ninh has become a vibrant logistics hub with a modern system of border gates and seaports.
However, increasingly complex customs regulations, from HS Code application, specialized inspections, to risk management, require businesses to have professional support for quick and compliant customs clearance. Customs declaration services in Quang Ninh not only help businesses overcome technical barriers but also ensure a smooth supply chain.
Customs declaration services offer essential benefits:
+ Fast customs clearance: Support for electronic declaration transmission via the VNACCS system, handling channel assignments (Green, Yellow, Red), and completing procedures within 1-2 days.
+ Legal compliance: Ensure complete documentation, accurate HS Code application, and adherence to legal regulations.
+ Cost reduction: Optimize declaration costs, avoiding penalties due to documentation errors.
+ Diverse service types: Including commercial import/export, processing, temporary import for re-export, and non-commercial goods.
+ Risk management: Anticipate issues such as post-clearance inspection or documentation discrepancies, ensuring no supply chain disruptions.
2. Customs Declaration Process in Quang Ninh
Customs declaration is a complex process requiring close coordination among businesses, logistics providers, and customs branches in Quang Ninh. With the widely adopted VNACCS/VCIS electronic customs clearance system, the declaration process has become faster but still demands high accuracy and expertise.
A well-structured customs declaration process not only facilitates timely customs clearance but also minimizes legal risks, especially at key border gates like Mong Cai or Cai Lan Port.
The customs declaration process in Quang Ninh includes:
+ Document preparation: Gather documents such as commercial contracts, invoices, bills of lading, packing lists, Certificates of Origin (C/O), and specialized permits (if any).
+ Review and submit draft declaration: The logistics provider reviews documents, applies HS Codes, and sends a draft declaration for customer approval to avoid errors.
+ Electronic declaration transmission: The declaration is transmitted via the VNACCS system, awaiting channel assignment (Green: immediate clearance; Yellow: document inspection; Red: document and physical goods inspection).
+ Submit documents at customs branch: Physical documents are submitted at the customs branch (e.g., Mong Cai Customs Branch, Hoa Binh Avenue, Mong Cai City) to complete procedures.
+ Customs clearance and delivery: After paying duties (if any), goods are cleared, and the container is handed over to the customer or continues onward transport.
3. Customs Branches for Customs Declaration in Quang Ninh
Quang Ninh boasts a modern customs branch system, strategically located at key border gates and seaports, serving diverse import and export needs. Each branch has its own role and specific characteristics, from handling cross-border goods at Mong Cai, Hoanh Mo, to managing seaport goods at Cai Lan, Cam Pha, Hon Gai.
Businesses need to understand the addresses and functions of these branches to effectively carry out customs declaration procedures. Below is a list of customs branches in Quang Ninh, with specific addresses:
+ Bac Phong Sinh Customs Branch: Bac Phong Sinh Border Gate, Quang Duc Commune, Hai Ha District, Quang Ninh Province
+ Cai Lan Port Customs Branch: Cai Lan Ward, Ha Long City, Quang Ninh Province
+ Cam Pha Port Customs Branch: Cua Ong Ward, Cam Pha Town, Quang Ninh Province
+ Hon Gai Port Customs Branch: Group 4, Area 6, Yet Kieu Ward, Ha Long City, Quang Ninh Province
+ Hoanh Mo Border Gate Customs Branch: Hoanh Mo Commune, Binh Lieu District, Quang Ninh Province
+ Mong Cai Border Gate Customs Branch: Hoa Binh Avenue, Mong Cai City, Quang Ninh Province
+ Van Gia Port Customs Branch: Vinh Thuc Commune, Mong Cai City, Quang Ninh Province
+ Post-Clearance Inspection Department: No. 5 Ben Doan, Ha Long City, Quang Ninh Province
4. Challenges in Customs Declaration in Quang Ninh
Despite Quang Ninh’s modern customs system with branches like Mong Cai, Cai Lan, and Van Gia, businesses still face many challenges in the customs declaration process. From the complexity of legal regulations and policy fluctuations to technical risks, partnering with a professional logistics provider is a solution to help businesses overcome obstacles and ensure smooth customs clearance.
+ Complex regulations: Regulations on taxes, specialized inspections, and dangerous goods constantly change, requiring businesses to update frequently.
+ Documentation errors: Incorrect HS Code declaration or missing documents like C/O can lead to fines or delayed customs clearance.
+ Post-clearance inspection: The Post-Clearance Inspection Department at Ben Doan can inspect documents after 60 days, requiring businesses to retain complete records.
+ Peak season: The peak export season (August-October) creates significant pressure at branches like Mong Cai, leading to delays if not well-prepared.
+ Incurred costs: Demurrage/detention (DEM/DET) fees or specialized inspection fees can increase costs if customs clearance is delayed.
5. Important Notes When Using Customs Declaration Services in Quang Ninh
To effectively perform customs declarations in Quang Ninh, businesses need to choose a reputable logistics partner and pay attention to important factors in the process. From preparing documents and coordinating with customs branches to managing costs, each step affects customs clearance time and profitability.
The following notes will help businesses optimize the customs declaration process at branches like Mong Cai, Cai Lan, or Bac Phong Sinh.
+ Choose a reputable provider: Select a partner with experience in Quang Ninh, understanding the specific characteristics of branches like Mong Cai (border trade goods) or Cai Lan (container goods).
+ Prepare complete documents: Carefully check documents before submission, especially C/O and specialized permits, to avoid Red channel assignments.
+ Update on new regulations: Keep track of new customs policies, such as Decision 382/QD-BTC (effective March 1, 2025), which changes the customs organization model.
+ Utilize all-inclusive services: Comprehensive customs declaration services, including declaration transmission, document submission, and handling specialized inspections, save time.
+ Monitor progress: Track declaration status via the VNACCS system and coordinate with the logistics provider to promptly address any emerging issues.
6. Truong Thanh Logistics – Your Trusted Customs Declaration Partner in Quang Ninh
With over 10 years of experience in logistics and customs declaration, Truong Thanh Logistics is proud to be a reliable partner for hundreds of businesses in Quang Ninh and across Vietnam. We understand that every shipment is a commitment to time, quality, and cost, therefore we provide professional, fast, and legally compliant customs declaration services. From Mong Cai, Cai Lan, to Bac Phong Sinh customs branches, Truong Thanh Logistics accompanies businesses through every customs clearance process.
Truong Thanh Logistics has successfully implemented numerous customs declaration projects in Quang Ninh, such as: [Insert relevant examples if available, otherwise remove this sentence.]
We commit to:
+ All-inclusive services: From document preparation, declaration transmission, and document submission at customs branches to handling specialized and post-clearance inspections.
+ Highly professional team: Our documentation and on-site staff are well-trained and understand the specific characteristics of each customs branch.
+ Modern technology: Utilizing the VNACCS system and GPS tracking tools to monitor customs clearance and transport progress.
+ Competitive pricing: Transparent quotes with no hidden fees.
+ Extensive network: Support available at all Quang Ninh customs branches and industrial zones like Cai Lan, Viet Hung, Texhong Hai Ha, etc.
Customs declaration services in Quang Ninh are key for businesses to clear goods quickly, safely, and cost-effectively. Truong Thanh Logistics is ready to partner with you, providing optimal customs declaration solutions at all branches. With our experience, professionalism, and commitment to quality, we help you overcome every challenge in import and export.
For assistance with import and export information, international freight, sea transport or import entrustment, please contact Truong Thanh Logistics at the address:
Truong Thanh Logistics – Dedication, Prestige
Hotline: 0915 36 38 39
Headquarter: 5th Floor, Tower A, Song Da Building, Pham Hung, Nam Tu Liem, Hanoi.
Email: sale@truongthanhjsc.com
info@truongthanhlogistics.com
Website: www.truongthanhlogistics.com
Hai Phong Branch
Address: R.A11, TTC Building, 630 Le Thanh Tong, Hai An, Hai Phong
Da Nang Branch
Address: 27 Nguyen Ba Lan, My An Ward, Ngu Hanh Son District, Da Nang.
HCMC Branch
Address: Room 41, 4th floor, Casanova building, 85 Nguyen Son street, Phu Thanh ward, Tan Phu district, Ho Chi Minh City
