Hai Phong, home to Vietnam’s largest seaport in the North, is a vital logistics hub, contributing tens of billions of USD in import-export turnover annually. To ensure goods clear customs quickly, comply with regulations, and optimize costs, customs declaration services in Hai Phong are indispensable for import-export businesses.
This article provides detailed information about customs declaration services in Hai Phong, the implementation process, key customs branches, and the benefits of partnering with Truong Thanh Logistics.
1. The Importance of Customs Declaration Services in Hai Phong
As an international trade gateway with a modern seaport system including Dinh Vu, Nam Dinh Vu, and Tan Vu, Hai Phong handles over 40% of Northern Vietnam’s import and export container cargo. However, the customs declaration process demands in-depth knowledge of laws, taxes, and specialized inspection regulations, posing significant challenges for businesses.
Customs declaration services in Hai Phong not only facilitate fast customs clearance but also ensure legal compliance, minimizing risks and additional costs, especially in the context of economic integration in 2025.
The benefits of customs declaration services include:
+ Increased clearance speed: Using the VNACCS/VCIS system, green channel declarations can clear within hours, while yellow or red channels are processed within 1-2 days.
+ Legal compliance: Ensures accurate documentation, correct HS Code application, and adherence to regulations such as Decree 104/2021/ND-CP on dangerous goods or Decision 382/QD-BTC on customs model transformation (effective March 1, 2025).
+ Cost optimization: Customs declaration costs in Hai Phong range from VND 800,000 to VND 2,500,000 per declaration, depending on the type of goods. All-inclusive services help avoid surcharges like DEM/DET (container demurrage/detention fees) or inspection fees (VND 500,000 per red channel container).
+ Diverse service types: Including commercial import/export, processing, temporary import for re-export, and non-commercial goods.
+ Risk reduction: Addresses issues such as post-clearance inspection or documentation errors, ensuring an uninterrupted supply chain.
2. Customs Declaration Process in Hai Phong
The customs declaration process in Hai Phong requires close coordination among businesses, logistics providers, and customs branches. With the widely adopted VNACCS/VCIS system, the process is faster but still demands high accuracy to avoid delays or administrative penalties. A well-structured customs declaration process at branches like Hai Phong Port Customs or Nam Dinh Vu Customs helps businesses save time and ensure goods reach their destination on schedule.
The customs declaration process includes the following steps:
+ Collect and check documents: Prepare commercial contracts, invoices, bills of lading, packing lists, C/O, and specialized permits (if any).
+ Draft declaration: The logistics provider checks documents, applies HS Codes, and sends a draft declaration to the client for approval to ensure accuracy.
+ Transmit electronic declaration: The declaration is transmitted via VNACCS, awaiting channel assignment (Green: immediate clearance; Yellow: document inspection; Red: document and physical goods inspection).
+ Submit documents at customs branch: Physical documents are submitted at branches such as Dinh Vu Port Customs Branch (No. 1 Dinh Vu Street, Hai An District) or Tan Vu Customs Branch (Dinh Vu Industrial Park, Hai An District).
+ Pay duties and clear customs: After paying duties (if any), goods are cleared and handed over to the client or continue onward transport.
+ Archive documents: Documents are stored for at least 5 years for post-clearance inspection at the Post-Clearance Inspection Department (No. 2 Hoang Van Thu, Hong Bang District).
For example, a business exporting rattan and bamboo products via Nam Dinh Vu Port completed procedures in 1 day thanks to Truong Thanh Logistics’ streamlined customs declaration process, saving 30% in shipping costs compared to the market.
3. Key Customs Branches in Hai Phong
Hai Phong boasts a modern customs branch system, distributed across key seaports and industrial parks, serving diverse import and export needs. Each branch has its own function and specific characteristics, from handling container cargo at Dinh Vu and Tan Vu ports to conducting post-clearance inspections in Hong Bang.
Businesses need to understand the addresses and roles of these branches to efficiently carry out customs declaration procedures. Below is a list of typical customs branches in Hai Phong:
+ Hai Phong Port Customs Branch: No. 2 Hoang Van Thu, Minh Khai Ward, Hong Bang District, Hai Phong
+ Dinh Vu Port Customs Branch: No. 1 Dinh Vu Street, Dong Hai 2 Ward, Hai An District, Hai Phong
+ Tan Vu Customs Branch: Dinh Vu Industrial Park, Dong Hai 2 Ward, Hai An District, Hai Phong
+ Nam Dinh Vu Customs Branch: Nam Dinh Vu Industrial Park, Dong Hai 2 Ward, Hai An District, Hai Phong
+ Post-Clearance Inspection Department: No. 2 Hoang Van Thu, Minh Khai Ward, Hong Bang District, Hai Phong
+ Hai Phong Industrial Park Customs Branch: VSIP Industrial Park, Thuy Nguyen District, Hai Phong
4. Challenges in Customs Declaration in Hai Phong
Despite Hai Phong’s modern customs system, businesses still face numerous challenges during the customs declaration process. These can range from complex regulations and documentation errors to peak season time pressure. Such issues can cause delays, increase costs, or lead to administrative penalties.
Partnering with a reputable logistics provider like Truong Thanh Logistics helps businesses overcome these obstacles and ensure smooth customs clearance at branches such as Dinh Vu or Tan Vu.
Common challenges include:
+ Complex regulations: Regulations on taxes, specialized inspections (quarantine, registration), and dangerous goods constantly change, requiring frequent updates.
+ Documentation errors: Incorrect HS Code declaration or missing C/O can lead to fines ranging from VND 500,000 to VND 20 million, or requests for additional documents. One business importing machinery in Hai Phong was delayed for 3 days due to an incorrect HS Code.
+ Post-clearance inspection: The Post-Clearance Inspection Department can request document inspection within 60 days, requiring complete document retention.
+ Peak season: August-October is the peak export season, causing congestion at branches like Dinh Vu Port, which increases container demurrage fees.
+ Additional fees: Inspection fees (VND 500,000 per red channel container), THC (terminal handling charges), or storage fees can increase costs if customs clearance is delayed.
5. Important Notes When Using Customs Declaration Services in Hai Phong
To efficiently declare customs in Hai Phong, businesses need to focus on choosing a reputable logistics partner, preparing complete documents, and closely monitoring progress. These considerations help minimize risks, ensure fast customs clearance, and optimize costs at branches like Hai Phong Port, Dinh Vu, or Nam Dinh Vu.
Partnering with Truong Thanh Logistics provides peace of mind thanks to its professional process and experienced team.
+ Choose a reputable partner: Prioritize providers with experience in Hai Phong, understanding the specific characteristics of branches like Dinh Vu (container cargo) or Tan Vu (electronics).
+ Thorough document preparation: Carefully check documents such as invoices, packing lists, C/O, and specialized permits before submission to avoid red channel assignments.
+ Stay updated on new regulations: Monitor policies like Decision 382/QD-BTC (effective March 1, 2025) to ensure compliance.
+ Utilize all-inclusive services: Including declaration transmission, document submission, handling specialized inspections, and supporting post-clearance inspections.
+ Monitor progress: Track declaration status via VNACCS and coordinate with the logistics provider to promptly address any emerging issues.
6. Truong Thanh Logistics – A Leading Customs Declaration Partner in Hai Phong
With over 10 years of experience in logistics and customs declaration, Truong Thanh Logistics is proud to be a reliable partner for thousands of businesses in Hai Phong and across Vietnam. We understand that every shipment is a commitment to time, quality, and cost, therefore we provide comprehensive, fast, and professional customs declaration services at branches like Dinh Vu Port, Tan Vu, and Nam Dinh Vu.
Truong Thanh Logistics is committed to providing optimal solutions, helping businesses clear goods safely and efficiently.
We commit to:
+ All-inclusive services: From document consultation, declaration transmission, and document submission at branches to handling specialized and post-clearance inspections.
+ Professional team: Our documentation and on-site staff are well-trained and understand the specific characteristics of branches like Dinh Vu, Tan Vu, and Nam Dinh Vu.
+ Modern technology: Utilizing VNACCS and GPS tracking systems to monitor customs clearance and transport progress.
+ Competitive pricing: Transparent quotes with no hidden fees, helping businesses save costs.
+ Extensive network: Support available at all Hai Phong customs branches and industrial parks such as VSIP, Nomura, and Dinh Vu. Importantly, Truong Thanh Logistics has an office in Hai Phong, ready to provide the best information support for businesses.
Customs declaration services in Hai Phong are the key for businesses to clear goods quickly, safely, and cost-effectively. With our experience, expertise, and commitment to quality, we help you conquer every challenge in import and export.
For assistance with import and export information, international freight, sea transport or import entrustment, please contact Truong Thanh Logistics at the address:
Truong Thanh Logistics – Dedication, Prestige
Hotline: 0915 36 38 39
Headquarter: 5th Floor, Tower A, Song Da Building, Pham Hung, Nam Tu Liem, Hanoi.
Email: sale@truongthanhjsc.com
info@truongthanhlogistics.com
Website: www.truongthanhlogistics.com
Hai Phong Branch
Address: R.A11, TTC Building, 630 Le Thanh Tong, Hai An, Hai Phong
Da Nang Branch
Address: 27 Nguyen Ba Lan, My An Ward, Ngu Hanh Son District, Da Nang.
HCMC Branch
Address: Room 41, 4th floor, Casanova building, 85 Nguyen Son street, Phu Thanh ward, Tan Phu district, Ho Chi Minh City
