Bac Ninh is considered the industrial capital of Northern Vietnam. It’s not only home to giants like Samsung and Canon but also a driving force behind tens of billions of USD in import-export turnover each year.
In the vibrant rhythm of industrial parks (IPs) such as Yen Phong, Que Vo, and Tien Son, customs declaration is not just an administrative procedure but an art of ensuring goods move smoothly, on time, and cost-effectively. With a modern customs branch system and the VNACCS/VCIS electronic customs clearance process, Bac Ninh offers significant opportunities but also presents challenges in terms of accuracy and expertise.
Truong Thanh Logistics, with over a decade of experience, provides customs declaration services in Bac Ninh, helping businesses overcome all barriers to conquer the international market.
This article will provide information on effective customs declaration strategies, introduce key customs branches, and explain why Truong Thanh Logistics is the top choice.
1. Why is Customs Declaration in Bac Ninh Key to Import and Export Success?
Bac Ninh is home to over 16 industrial parks with factories producing electronic components, textiles, supporting industries, and more. However, for goods from IPs like Yen Phong or Que Vo to reach international partners on time, customs declaration plays an indispensable role.
An inaccurate customs declaration process can lead to businesses facing delays, administrative penalties, or lost business opportunities. Professional customs declaration services in Bac Ninh are the solution for businesses to optimize time, costs, and solidify their position in 2025.
Key benefits of customs declaration services:
+ Accelerated clearance: The VNACCS/VCIS system helps process Green channel declarations in a few hours.
+ Ensured regulatory compliance: Correct HS Code application, accurate tax payment, and adherence to regulations such as Decision 382/QD-BTC (effective March 1, 2025) on customs model transformation.
+ Cost savings: Customs declaration costs in Bac Ninh range from VND 700,000 to VND 2,200,000 per declaration, helping avoid surcharges like container demurrage/detention (DEM/DET, approximately $100/day) or inspection fees (VND 500,000 per red channel container).
+ Flexible support: Suitable for types such as on-site import/export, processing, or temporary import for re-export, especially common for FDI enterprises in Bac Ninh.
+ Supply chain protection: Minimizes risks from post-clearance inspections or documentation errors, ensuring goods reach partners as committed.
2. The Customs Declaration Journey in Bac Ninh: From Documents to Clearance
Customs declaration in Bac Ninh is a meticulous journey, from preparing documents to working with customs branches like Que Vo or Tien Son. With the VNACCS/VCIS electronic customs clearance system, the process has been significantly digitized, but still requires expertise to handle complex situations such as red channels or specialized inspections.
An optimized customs declaration journey not only helps businesses save time but also builds credibility with international partners, especially as Bac Ninh increasingly attracts FDI in 2025.
The customs declaration process consists of 5 main steps:
+ Document readiness: Gather commercial contracts, invoices, bills of lading, packing lists, C/O, and permits such as quarantine or conformity certification.
+ Review and draft declaration: The logistics provider reviews documents, applies HS Codes, and sends a draft declaration for customer approval to avoid errors like incorrect tax rates.
+ Electronic declaration transmission: The declaration is submitted via VNACCS, receiving channel assignment results (Green, Yellow, Red). Yellow channels require additional documentation, while Red channels require physical goods inspection.
+ Document and tax submission: Physical documents are submitted at customs branches such as Yen Phong Customs Branch (Yen Phong IP, Bac Ninh). After paying import duties or VAT (if any), goods are cleared.
+ Archiving and monitoring: Documents are stored for 5 years for post-clearance inspection, while also monitoring transport progress after customs clearance.
3. Key Customs Branches in Bac Ninh
Bac Ninh boasts a modern customs branch system, handling a large volume of goods from industrial parks such as Que Vo, Yen Phong, and Tien Son. Each branch has its own role, from handling processing goods at Tien Son to managing electronic goods at Yen Phong.
Understanding the addresses and specific characteristics of these branches helps businesses choose the right place to submit documents, optimizing the customs declaration process. Below is a list of typical customs branches in Bac Ninh, ready to support import and export businesses.
+ Que Vo Customs Branch: Que Vo Industrial Park, Phu Chan Ward, Tu Son Town, Bac Ninh
+ Tien Son Inland Port Customs Branch: Tien Son Industrial Park, Dong Nguyen Ward, Tu Son Town, Bac Ninh
+ Yen Phong Customs Branch: Yen Phong Industrial Park, Dong Phong Commune, Yen Phong District, Bac Ninh
+ Bac Ninh Industrial Parks Management Customs Branch: 69 Vu Street, Tran Hung Dao Road, Dai Phuc Ward, Bac Ninh City
4. Challenges in Customs Declaration in Bac Ninh
Despite having an advanced customs system, customs declaration in Bac Ninh remains a challenge for many businesses, especially FDI companies requiring high standards. From changing legal regulations and documentation errors to peak season time pressure, each obstacle can disrupt the supply chain.
Partnering with an experienced logistics provider like Truong Thanh Logistics is a way for businesses to overcome these obstacles, ensuring smooth customs clearance at branches such as Que Vo or Yen Phong.
Existing challenges:
+ Complex regulations: Regulations on specialized inspections (quarantine, conformity) change frequently.
+ Documentation errors: Incorrect HS Code declaration or missing C/O can lead to fines ranging from VND 500,000 to VND 20 million.
+ Peak season pressure: From August to October, export volumes increase sharply, causing delays at the Que Vo customs branch.
+ Post-clearance inspection: Documents can be inspected within 3-5 years.
+ Additional fees: Inspection fees or warehousing fees increase costs.
5. Effective Customs Declaration Strategies in Bac Ninh
To successfully clear customs in Bac Ninh, businesses need to combine choosing a reliable logistics partner, carefully preparing documents, and closely monitoring progress. These strategies not only facilitate fast customs clearance but also build credibility with international partners, especially as Bac Ninh increasingly asserts its position as an industrial hub in 2025.
With Truong Thanh Logistics, businesses will find comprehensive support to overcome all customs declaration challenges.
Effective customs declaration strategies:
+ Partner with a reputable provider: Choose a unit like Truong Thanh Logistics, experienced in Que Vo, Tien Son, and Yen Phong branches, understanding the specifics of goods such as electronics and textiles.
+ Document readiness: Carefully check invoices, packing lists, C/O, and specialized permits to avoid Red channels, reducing inspection time.
+ Monitor new policies: Stay updated on regulations such as Decree 104/2021/ND-CP or new policies from 2025 to ensure compliance.
+ Leverage technology: Use VNACCS for electronic declaration transmission and GPS monitoring tools to track transport progress after customs clearance.
+ Plan early: Schedule declarations before peak season (August-October) to avoid congestion at branches like Yen Phong.
6. Truong Thanh Logistics – Your Customs Clearance Key in Bac Ninh
In the relentless pace of development, Truong Thanh Logistics stands out as a reliable logistics partner, providing comprehensive, fast, and efficient customs declaration services.
With over 12 years of experience, we are proud to support thousands of businesses in clearing goods at branches such as Que Vo, Tien Son, and Yen Phong, from electronic components to textiles and auto parts.
Truong Thanh Logistics is committed to accompanying businesses, transforming customs declaration challenges into opportunities to optimize the global supply chain.
We commit to:
+ Comprehensive services: From document consultation, declaration transmission, and document submission at customs branches to handling specialized and post-clearance inspections.
+ Expert team: Our documentation and on-site staff are well-trained and understand the specific characteristics of goods in Bac Ninh industrial parks.
+ Advanced technology: Using VNACCS and GPS systems to monitor real-time customs clearance and transport progress.
+ Transparent costs: Quotes ranging from VND 700,000 to VND 2,200,000 per declaration, no hidden fees, helping businesses optimize costs.
+ Extensive network: Support available at all Bac Ninh customs branches and industrial parks such as Que Vo, Yen Phong, Tien Son, Thuan Thanh.
Customs declaration in Bac Ninh is not just a procedure; it’s an art that helps businesses expand globally. Truong Thanh Logistics is ready to partner with you, providing optimal customs declaration solutions at all branches. With our experience, expertise, and commitment to quality, we help you clear goods quickly, safely, and cost-effectively.
For assistance with import and export information, international freight, sea transport or import entrustment, please contact Truong Thanh Logistics at the address:
Truong Thanh Logistics – Dedication, Prestige
Hotline: 0915 36 38 39
Headquarter: 5th Floor, Tower A, Song Da Building, Pham Hung, Nam Tu Liem, Hanoi.
Email: sale@truongthanhjsc.com
info@truongthanhlogistics.com
Website: www.truongthanhlogistics.com
Hai Phong Branch
Address: R.A11, TTC Building, 630 Le Thanh Tong, Hai An, Hai Phong
Da Nang Branch
Address: 27 Nguyen Ba Lan, My An Ward, Ngu Hanh Son District, Da Nang.
HCMC Branch
Address: Room 41, 4th floor, Casanova building, 85 Nguyen Son street, Phu Thanh ward, Tan Phu district, Ho Chi Minh City
